Sample Letters for Maternity Leave Expenses Disbursement

Re. Disbursement of Maternity Leave Expenses 

Dear [Name], this letter concerns your application for the disbursement of maternity leave expenses. I am delighted to inform you that your application for the mentioned concern has been approved by the higher authorities. Your expenses budget will be disbursed soon after you acknowledge this letter. 

I, on behalf of the entire team, congratulate you on the beautiful addition to your family. You have been blessed with a baby girl and I am sure she would be just a princess. To make this time easier, our authorities have decided to disburse the amount of your maternity leave expenses. 

According to the record, you have been given [mention the number of days/weeks] maternity leave from work. During this period, you are allowed to stay at home and only provide consultation via emails or calls for urgent projects or other matters of urgency. 

I assure you that you will be provided with all the needed resources during this time and we will support you in this time. We wish you to cherish the beautiful moments with your newly born. This time is considered to be very beautiful and tough alike, however, it is deemed to be the most significant time for both mother and child. 

An amount of [mention the amount] has been disbursed for your maternity leave expenses according to the company’s policies of maternity leave and the entitlement of disbursement. Please acknowledge the following details and highlight them if you find them incorrect:

Account Number: [123-abc]
Account Title: [ABC]
Bank: [Bank Name and Branch Code]
Location: [City, State, Country]

The amount will be directly deposited into your account after three days of processing. You can contact the relevant department if the amount is not transferred after the maximum processing time which is five working days. 

We are here to address any questions related to your maternity leave and disbursement of the amount. Do not hesitate to ask any questions. Please let us know if there is any other way we can make this time easier, joyous, and stress-free for you. The company has also released your medical account for the medical expenses of matters related to your maternity health. 

Thank you and congratulations once again!


[Your Name]
[Your Position]
[Organization’s Name]

Re. Maternity Leave Expenses Disbursement Letter

Dear [Employee’s Name], 

I hope you find this letter in the best of your health and spirits. I am very happy to congratulate you on the birth of your child. God has blessed you with a baby boy and I, on behalf of the entire department and team, wish the best of luck for you and your baby. 

Hence you have been on maternity leave, Mr. [Name] has been working to cover your responsibilities and taking care of all the projects that were under you. If you want to ask anything related to the project’s progress that was under you, you can contact him at [phone number] or [email address]. 

To address the issue of disbursement of your maternity leave expenses, I sent an email to the relevant authorities. They have acknowledged your entitlement to the disbursement of the leave expenses. A total budget of your maternity leave expenses of [total amount] has been approved. 

The amount will be transferred to your account [mention account number] shortly. The transaction can take twenty-four hours in processing, however, it will not take more than one day. If you want to update the account number or any other thing in the transaction or disbursement, call [mention the number] immediately. 

We are very happy for you and assure you of complete support and facilitation during this period. Make sure that you make this time memorable by doing the best of yourself and taking good care of the newly born. Do not hesitate to ask anything, if you have any questions. 

The Assistant HR will address all of your queries related to disbursement and matters related to your leave. We are expecting you back to work on [date], please let us know if there are any changes in the schedule at least before 

a week. 

Thank you and wish you a lot of good luck and happiness. 


[Your Name]
[Your Position]
[Company’s Name]

Sample Letter for Maternity Leave Expenses Disbursement

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