A diabetes travel letter is a document from a healthcare provider that explains a traveler’s medical need to carry diabetes supplies, medications, and devices, particularly for airport security or customs purposes. Here are sample templates that you can use for help.
Letter 1:
This is to certify that my patient, XYZ, is diagnosed with Type 2 diabetes. For his scheduled air trip on (date), I strongly advise him to carry a glucometer and the prescribed medications in his carry-on luggage.
He would be carrying the following medications:
1. Medicine A
2. Medicine B
3. Medicine C
4. Medicine D
The patient must carry the following items:
- Insulin and/or other diabetes medications
- Blood glucose meter and test strips
- Continuous Glucose Monitor (CGM) and/or insulin pump
- Sharps such as syringes, pen needles, or lancets
- Glucose tablets or snacks to prevent/treat hypoglycemia
Kindly allow XYZ to carry these medicines without restriction. I have attached copies of his medical reports for verification. You can contact me at (phone number) for more information.
Thank you for being so understanding.
MS Word (.docx) File -112 KB
Letter 2:
This letter serves to confirm that XYZ is being treated for insulin-dependent diabetes. He needs to carry the prescribed insulin injections during his trip. Therefore, it is requested that he be provided with refrigeration facilities onboard his flight for the proper storage of his insulin.
I have attached his medical reports for reference. We trust you to create a safe travel experience for him with your airline.
Thank you for your assistance.
MS Word (.docx) File -132 KB
Letter 3:
I am writing to request that you accommodate my health needs during my flight with your airline scheduled for (date). I have diabetes and often develop a sudden drop in my blood sugar level that may be life-threatening. I, therefore, request your in-flight medical assistance in case of the mentioned emergency.
Additionally, may I please be allowed to carry my diabetes medication on the flight? I have attached the doctor’s prescription and my medical reports for your reference.
I shall be deeply grateful to you for your support and assistance.
MS Word (.docx) File -135 KB
Letter 4:
I am writing on behalf of my elderly aunt, who will be traveling with your airline to (destination) on (date). I kindly request that you provide her assistance since she has diabetes and needs special care.
She would require a special diabetic’s meal along with frequent healthy snacks during her 8-hour flight. Additionally, she would need to be seated with convenient access to the restroom, as her condition may require frequent trips during the flight.
I would appreciate your support.
MS Word (.docx) File -145 KB
Letter 5:
We kindly request that you provide assistance to XYZ during her flight on [date], flight number [XYZ]. She is a diabetes patient and needs special care due to her condition.
Due to the nature of her condition, XYZ is at potential risk for sudden hypoglycemic or hyperglycemic episodes. In the event of such an episode during her flight, she would require immediate medical attention. Therefore, I request you to inform your medical response team and cabin crew about the situation so that they are prepared to assist her if necessary.
Please be advised that XYZ is capable of self-administering insulin and glucose in the event of an emergency. However, if her condition worsens and she becomes unresponsive, immediate attention from your onboard medical personnel would be required.
Your assistance and support would be highly appreciated.
MS Word (.docx) File -137 KB
Letter 6:
I am scheduled to travel with ABC Airlines on flight number [XYZ] on [date]. I want to notify you that I am diabetic and need to avoid blood sugar fluctuations through frequent healthy snacking. I, therefore, formally request permission to carry and consume personal food items on board in light of my medical condition.
I would be carrying granola bars, nuts, and sugar-free biscuits. I am aware of the airline’s strict policy against bringing outside food items on the flight. However, in my case, these healthy snacks are essential for medical purposes.
I sincerely hope for your understanding and approval of this request. I appreciate your consideration.
MS Word (.docx) File -141 KB
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