Official Medical Letters

Doctor Appointment Letter for School

August 3, 2022

If you have an appointment with the doctor and there is a conflict between the appointment and school time, you will have to miss either your appointment or the school. Generally, people miss the school because their health is the top priority. However, they write a letter to the principal of the school and let him know about the appointment.

When a student or a teacher needs to take a leave from school, they write a doctors’ appointment letter to the school. This lets the authorities of the school know that the person has a slot allocated in the doctor’s clinic for checkup and it is not possible for that person to show up.

Any person who needs to take a leave from school can write this letter. Generally, school students and staff members need to write this letter because they are asked to give the reason as to why they want to take leave

Follow the tips given below:

Mention the main point:

This is an official letter that should not confuse the reader. Therefore, clearly state everything you want to communicate. In addition, make sure that you don’t add anything irrelevant as it will annoy the reader

Give appointment details:

Before you ask for a leave, mention the appointment details that should include the name of the doctor and the hospital, the date and time of the appointment, and much more.

1st sample

I am [NAME] studying in grade 10 section C. This letter is being written to you regarding my absence from school last Monday. I was absent from school because I was feeling under the weather, and I booked an appointment with the doctor. I had severe symptoms of typhoid due to which, I was worried and wanted to see the doctor as soon as possible.

My appointment was confirmed for the next day morning. I came to know about it when I reached home. Due to this, I could not inform my teachers about my absence. I am a very responsible student and always get good grades. I know it is very important to take permission from the school whenever a need to be absent is felt. However, it was so sudden.

Please accept my apology and allow me to share my appointment letter with you so that it can be confirmed that I had a genuine reason to be absent. I assure you that this will not happen again. I hope that you will understand my situation. Looking forward to your kind response.

2nd sample

Subject: Doctor appointment letter for [XYZ]

I hope this letter finds you in good health and prosperity. Most respectfully, it is stated that I need to take a leave from work on 16th June 2055. It is my appointment with my ophthalmologist on 16th June 2055 at 9 am. Due to this clash in the timing, I am unable to attend office on the said day.

I have some problems with the retina of my eyes due to which, I feel discomfort and it is very difficult to perform routine tasks. I have been waiting for so long to see Dr. ABC for this purpose. Dr. ABC is a well-known doctor, and it is very difficult to meet him. I already got this appointment after a long time of two weeks. Therefore, I couldn’t wait for two more months.

As a teacher, I know my responsibilities and I have completed my work for the next two days also. I know it is not easy to substitute any teacher in my place and I believe that the school will cooperate with me. Kindly grant me the leave of one day so that I can go for a routine check-up. I shall be highly thankful to you for this act of kindness.

Doctor appointment letter for school
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