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Medical Expense Reimbursement Request Letter


    Hello, I hope you are doing well. I am sending this text to request a medical expense reimbursement, which is part of our company’s policy. I hope that the process will not take long and can be done as soon as possible. The medical treatment was obtained from [hospital’s name] recently and required immediate payment of the bills. Therefore, I could not inform the relevant authorities beforehand.

    I have enclosed all the required details with this message. If you need anything else for procedural purposes, please let me know. Also, let me know what should be the follow-up on this process of reimbursement. I am looking forward to your kind response. Thank you!


    Hello, Dear [Name], I recently came to know that the office wants me to write a note to you for reimbursement of my medical expenses recently incurred. I had to go through a minor surgical treatment on [date] at [hospital’s name]. However, the treatment was paid from my account; the company’s policy states that it shall pay for the medical expenses of all employees. Therefore, I am applying for reimbursement of recently paid bills.

    Please let me know what I am required to do to make the process seamless and quick. I hope you will give this matter prompt attention to make the process quick and smooth. Thank you for your cooperation.



    Dear [Name], I recently went through medical treatment at [hospital’s name]. I visited the hospital on [date] and went through a medical check-up, blood screening, and an ultrasound. The treatment was essential and needed immediate medical recognition. As per the company’s policy on the medical expenses of the employees, I hereby request the reimbursement of my medical expenses.

    I have enclosed the receipt and doctor’s prescription. I will be very grateful to you if you address the concern promptly and respond to me at your earliest convenience. Also, if there is any other document to be submitted for reimbursement, let me know. Thank you in advance!


    To Whom It May Concern, I am [Name] from [Name the Department]. I have been working as [your designation] in the company for [X] years. Recently, my wife had to go through an urgent medical treatment that involved a basic blood screening. Ultrasound tests, medical check-ups by the doctor, and surgery are performed in an emergency. As our company has a medical policy that covers the medical expenses of the employees and their immediate family members, I am sending this message to request the reimbursement of medical expenses for my wife. Her details are as follows:

    Name: [Your wife’s name]
    Relationship with the employee: Wife
    Date of Medical Treatment: [Date]
    Medical Insurance: [NO]
    Patient’s ID: [mention patient’s ID provided by hospital]
    Hospital’s Name: [Hospital’s name where treatment was performed]
    Location: [Mention precise address]

    Total cost: [Mention the total cost of treatment]

    I request that you give this matter your immediate attention and priority and acknowledge my request. I will be very thankful if you direct the relevant authorities to reimburse the amount as soon as possible, per priority. Thank you for your consideration.

    Best Regards!

    Medical Expense Reimbursement Request Letter
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