Letter to Request Medical Records from Hospital

Our medical records are generally with us or with our doctors. They use our records for follow-up checkups. Some of them are also used for research purposes. These records are generally considered personal property of a patient and the hospital cannot issue them to anyone without the permission of the patient. 

A hospital has a huge database in which the medical record of thousands of patients is kept. When the record of one patient is to be retrieved, there is a systematic way to do it. Therefore, those who need the record have to write a request letter to the hospital.

Why do you need to request a medical record?

People need the record when they lose the record that they have with them and their doctor needs their medical history for better treatment.

When you write this request letter, make sure that you make a humble request to the hospital and ask for the medical record. It is important to mention the reason why you need the medical record. For making it easy for the hospital, don’t forget to mention the department in which you have got the treatment as well as the name of the doctor who you have got treatment from.

For writing an effective letter, you can download a letter template. This will make it very easy for you to write a formal request letter.


This letter is being written to you to make a formal request to issue me my medical records. Last month, I was admitted to your hospital for a week where I was getting treatment from the cardiology department.

It is a request to you to please issue me all my medical records including medical reports, test results, MRI scans results, charts, and recommendations from doctors. I want all those records too that make it easy for other doctors to understand my medical treatment and the kind of medications that I had been administered in the past.

I am aware of the fact that I will have to pay the fee for the issuance of the medical information and I am ready to pay all the fees.

I hope that you will understand my situation and issue me the medical record. I am looking forward to your response.


The purpose of writing this formal request is to ask you to issue me a copy of my medical record. I have been getting treatment from Dr. ABC for the last 10 years. Now, I have shifted to another city and there I need to consult another medical practitioner for my treatment as I cannot visit your hospital now for treatment purposes. According to HIPPA regulations, I am allowed to get a copy of my medical records.

I know that you will charge me a reasonable amount for issuing me the record as it takes a lot of time in locating the records of a particular patient. Therefore, I would like to let you know that I am ready to pay whatever you charge. However, make sure that you issue me all the reports, test results, prescriptions, surgery details, and everything that is included in my medical history.   

Being a doctor, you can better understand how crucial it is for a person to share his medical history with the new doctor. I am very nervous and hopeful that everything will go well. I also hope that you will cooperate with me and issue orders to your staff and locate and issue me my medical reports and all other documents that are available in your database.

If you want to know more about my request, you can contact me at [CONTACT]. Furthermore, I will look forward to your response. Please send me my records at the address given below. 

Letter to Request Medical Records from Hospital

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