You will be required to write this letter to your boss when you want to take a leave of one or more days because of the health issues you are facing. It is very common for people to write a leave application or a letter with a formal request to allow them to remain away from work due to the illness they are facing. Employees are allowed to go on leave occasionally because it is natural for people to face health issues and not be able to come to work.
This formal letter allows the employee to communicate with his employer professionally to put forward his request. In this letter, the worker tells his boss that he is feeling under the weather and that it would not be possible for him to come to work. This letter makes the employer realize that whatever is being said is true and leave should be granted.
What is the process of sending the leave application letter?
People who write the leave application have to go through the complete process from writing the letter to getting it approved. Organizations, by and large, have a defined process and they require everyone to follow it. Employees are asked to send the leave at least 3 days prior to their leave unless there is an emergency or a sudden health issue.
This letter is sent to HR who has to manage things including absenteeism. Once HR gives a green signal, the leave is sent to the manager for approval. During this process, the person going on leave is also asked to provide certain documents such as a medical certificate or prescription from his doctor to confirm the illness.
If you are serious about getting the approval of your request, it means you want to convince your employer to allow you to go away from work for a while. You can take the following points in your mind to make it happen:
Explain your condition:
You need to explain your health issue precisely so that the boss can understand that your leave application letter makes sense and that you deserve to get the application approval. Make sure that you don’t try to be overdramatic to prove that you are ill.
Ask for the leave:
Let the employer know how much time you need to recover from illness. Mention the dates on which you require to be on leave to make an accurate request. The request should be made humbly.
Thank the reader:
In the end, say thanks to the reader in advance for considering your application and let him know that you have provided the medical certificate with this letter.
Following is a sample letter written by an employee in the company to his manager to request him to grant the leave.
I have been working in your company for more than 10 years. Recently, I have been diagnosed with Typhoid fever. I have been sick for many days and am unable to recover. The doctor has asked me to take the rest if I want to be fit as a fiddle. Due to this, it would not be possible for me to make an appearance at the workplace on (mention the dates).
I have not been taking rest despite the illness and this has deteriorated my health.
I am unable to concentrate on my work and deliver what I am expected to deliver. I have always been a regular employee. I would like to make a request to you to allow me to go on leave for a week so that I can be on the road to recovery as soon as possible.
I am attaching my medical certificate with this letter. I hope that you will consider my request and allow me to go on leave for a week. I will be highly obliged.
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