Medication Record Sheet Templates

When we look at the file of the patient admitted in hospital care, the medication record sheet is one of the most important papers in a patient’s file. This chart is basically the summary of all the medicines that have given to a particular patient or are being given.

Who uses medication record sheet?

Medication record is basically filled by the nurses because they are the ones who administer drug to the patient. When they give any medicine whether oral, injectable, local or through any other route, they mention it in the medication record sheet with proper date and time.

It can also be filled out by the doctors as an order sheet where they mention the proper dose and frequency of medicine and nurses have to carry out these orders.


Description of medication record sheet

A medication record sheet is very simple once explained properly.

On the top, there is the name of the patient written. This is very important. A patient’s proper identity is the most important part of any form we see in the hospital. Clearly mention the name of the patient and any other identity provided by the hospital.

Then there comes the flow sheet. Like any other flow chart, it contains some rows and some columns. We can explain each of them one by one.

  1. The first column is for the date. A nurse must start with mentioning the date at which she is administering the medicine. It is also important to mention the time of administration.
  2. In the second column, we can appreciate the term “medication” is written. This means which medicine is given. A proper clear generic name of the drug/medicine must be mentioned in understandable hand writing. It’s very important because many drugs have very similar spellings even if the generic names are being used. For example, paracetamol is an anti-pyretic drug and metronidazole is an anti-amebic drug, but they sound quite similar. So, the nurse has to be very careful while writing the name of the drug in this column.

The dose of the medicine has been assigned the third column. This is again a very important thing to fill in and requires special attention. Each drug has a different dose of different disease and different age groups. Mostly the dose is adjusted based on the weight of the patient and any carelessness can lead to serious consequences.

Next column is for the frequency of drug. It means how many times a day a certain drug has to be given. Some drugs are given only one time in a day while other can be given up to four or six times a day. So, this is again an important column to fill in.

Time of the administration of drug. The drug is administered in the morning or in the evening is important to be mentioned properly.

For Example

1000 mg of paracetamol given intravenously six hourly at 10 am on February 14 is written is

Feb 14  paracetamol    1000 mg  6 hourly  1000hrs

Medication record sheet template

Simi Karton

Simi Karton is a regular contributor to National Science Quarterly and an enthusiastic Lakers fan. She recently collaborated on a manuscript with friends and colleagues. Dr. Simi Karton, entitled Parkinsons and the Genetic Response to Eastern Medicine, in which she and Dr. Inshal presented research compiled during a summer spent in United States. She currently resides in Los Angeles with her husband. This website is a voluntary work of Dr. Karton to provide people with useful health related information stuff at an easy approach. The information has been collected from different sources at one place.

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