Medical Onboarding Form Template

When a person starts to work in any organization, he needs some time for adjustment. During this time, a newly hired employee needs to get himself familiarized with the policies of an organization and learn about everything in the system. This helps him work effectively and productively, and it becomes easy for him to integrate himself into the environment and culture of the hospital.

What is a medical onboarding form?

The onboarding form is used in the healthcare facility to collect details from those employees who have been recently hired by the hospital. Those who are trying to adjust to the system of the hospital should fill out this form and share their details with the management of the medical facility.

What is the purpose of using the onboarding form?

Most hospitals use this form because they want to know about the employees, and this way, they can help them survive and grow in the healthcare facility without any problems. The management of the hospital makes sure through this form that the employee is physically fit and that they are also in compliance with the safety policies of the organization. If there is some problem with the employee, the management learns about it through this form, and then they use the obtained details to assist employees.

For instance, if they come to know that the employee is disabled, they will provide him with the appropriate workplace accommodation that will help them get adjusted to the new environment.

Helping people grow and learn is a very important thing a company can do for the people it hires. It is extremely useful for professionals to work in such a productive environment, and they feel safe and secure. Consequently, they can work to the best of their abilities.

What information does an onboarding form collect?

Here are the common sections you can expect to see in this form:

Personal information:

In the beginning, the employee should start by sharing his details, such as name, age, gender, nationality, etc.

Employment information:

Here, the employee is expected to give the title of the position on which he has been recruited, the name of the department in which he is going to work, the date on which he was hired, etc.

Medical history:

An organization is always concerned about the well-being of its employees because if they are not physically or mentally fit, they will not be able to serve patients well. Therefore, this form collects the medical history to determine what kind of diseases the employee is suffering from or if there is anything serious. In some cases, the hospital also wants to know if the employee has any disease that has the potential to spread, such as hepatitis.

Disability information:

The medical staff needs to be fit and healthy if their job involves a lot of physical exertion. The use of this makes sure that the employee who can work with his disability has disclosed his disability and can work without causing any inconvenience to the workplace.

Emergency contact:

Although an organization collects all the details about the person before hiring him, they are not asked to share the contact details of their family members initially. However, when they join the job, they are given this form to provide details of someone in their family who can be contacted if the employee cannot be reached or in case something has gone wrong with the employee.


The last part of this form is where the employee is asked to affix his signature, which will be an indication that the information has been provided by the employee with his consent and also allow the management of the medical facility to use this information for further processing.

However, a hospital’s team needs to let the employee know that his information will not be disclosed to anyone other than the hospital.

In addition, the hospital should also promise that the information will be used only for the specified purpose. This will make the employee feel comfortable filling out this form and sharing their details.

Medical onboarding form template

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