Hospital Excuse Notes

In our lives, every one of us meets a time when he or she simply is unable to pull them up and go their respective workplaces or classes they are supposed to attend. These days are just the low days of our mind and we want to stay at home, in our blankets and spend a lazy day all along. We are just tired of the routine life which becomes boring and exhausting at some stage and we need a break from it.

And then there are days when you are actually sick and tired and just not okay to go to the school, office or anywhere you were supposed to be like every day. You may catch up cold or hit by a severe headache and it becomes impossible for you to leave for office.

But who will get them an off from classes when you feel down or got a severe sore throat? Who will approve your leave of absence because of the severe abdominal cramps you just began to have because of an ordered food?


Here comes a doctor at a rescue. If you go to the doctor and he gives you an excuse from the work or college that is the only safe way to get you a day off or more.

Practical use of the hospital excuse notes

The hospital excuse notes are legal papers issued by the doctor which allow a person to get a day or two off from the work. Almost all the employers and companies do have the flexibility and policy of allowing for some half leaves or sick leaves if they are approved by the doctor.

For example, if a company allows its employees to have 12 sick leaves in a year, he can avail them with the verification of the doctor and his pay is never deducted in such circumstances.

Hospital excuse notes are used widely in the hospitals and only the relevant doctor is authorized for the issuance of this certificate.

These excuse notes are used by the doctor himself at times when he falls sick during his practice or specialist training or wherever he is working. Reasons are the same as for any other employee working in an office or firm or a student studying in a school, college or university.

What details are mentioned in the hospital excuse notes?

Now, we will describe what are the common details mentioned in the hospital excuse notes.  

  1. The hospital excuse notes consist of the particulars of the patient with his complete address and contact details.
  2. His presenting complaints or reason for which he needs an off from the office are also mentioned. This section of the notes is written in details.
  3. A detailed general physical and systemic examination is held, and all the findings are mentioned in the form.
  4. At the end of the document, final recommendations of the doctor along with the treatment is mentioned and duly signed by the doctor. This document is later on handed over to the employee.

Hospital Excuse Note for School


Doctor details

Hospital details

To whom it may concern,

It is to notify that Sam John, student of 8th grade of the ABC school, was admitted in the hospital on 28th April 2019.

I, Dr. James Mathew, attended him when he came to the XYZ hospital with a complaint of stomach ache. After examination, I found that he had food poisoning and severe dehydration for which I admitted him in the hospital for a day for his treatment.

Kindly, accept his excuse for absence from the school on this date. I am attaching the relevant documents with this note and let me know if you need any further details.


Dr James Mathew.

Hospital excuse note for school

Hospital Excuse Note for Work

To whom it may concern,

I, Dr. Samantha Wilson, notify that Ms. Watson came to the ABC hospital on 19th May 2019, at 9:30 a.m. with the problem of severe backache. When I attended and examined her, I got to know the severity of her problem. She needed to be injected at different intervals for which I prescribed her admission for one day. At the end of the day, she got better and was discharged, but I asked her to rest for at least one more day. This is why she could not come to work on 19th and 20th May 2019.

Kindly, accept this excuse note for the absence of Ms. Emily Watson from work for these two days. Also, she has been given an appointment for a review on 1st June 2019 at 10:00 a.m. so kindly, spare her on that day as well, as the tests and treatment might require a full day examination.

I am attaching her result reports and prescriptions with this note. Let me know if you need any further documents or details.


Dr Samantha Wilson.

Hospital excuse note for work

Simi Karton

Simi Karton is a regular contributor to National Science Quarterly and an enthusiastic Lakers fan. She recently collaborated on a manuscript with friends and colleagues. Dr. Simi Karton, entitled Parkinsons and the Genetic Response to Eastern Medicine, in which she and Dr. Inshal presented research compiled during a summer spent in United States. She currently resides in Los Angeles with her husband. This website is a voluntary work of Dr. Karton to provide people with useful health related information stuff at an easy approach. The information has been collected from different sources at one place.

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